Google Workspace AI
Last Updated on: Dec 10, 2025
Google Workspace AI
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What is Google Workspace AI?
Google Workspace AI (also known as "Gemini in Workspace") is Google’s integrated suite of AI-powered features embedded throughout Gmail, Docs, Sheets, Slides, Meet, Chat, Drive, Vids, Forms, and more. Introduced fully in early 2025, it brings Gemini 2.5 Pro, NotebookLM Plus, agentic workflows via Workspace Flows, and domain-specific video editing to help businesses and educators work smarter and faster.
Who can use Google Workspace AI & how?
  • Business Users: AI assistance for summarizing, drafting, planning, and automating workflows across Workspace tools.
  • Educators & Students: Gemini in Education tools like NotebookLM, Classroom, and Vids help create interactive lessons and study materials.
  • Analysts & Marketers: Use AI for data analysis in Sheets, content creation in Docs and Slides, and video storytelling with Vids.
  • IT Admins & Enterprises: Centralized admin control, secure rollouts, and compliance-ready AI features.
  • All Workspace Plans: Gemini capabilities are now included in Business and Enterprise plans without extra add-ons.

How to Use Google Workspace AI?
  • Access Gemini Sidepanels: Tools like “Help me write” appear in Gmail, Docs, Sheets, Slides, Chat, and Drive.
  • Start Workspace Flows: Create multi-step automations using natural language—no code required.
  • Take Smart Notes: Use NotebookLM Plus to upload docs, get summaries, mind maps, and audio overviews.
  • Use AI in Sheets: Fill empty cells, summarize feedback, generate ads copy via Gemini integration.
  • Improve Meetings: Gemini can take notes, translate live speech, and generate meeting recaps in Meet.
  • Make Videos with Vids: Use AI to storyboard, generate scripts, voiceovers, and assemble professional videos.
What's so unique or special about Google Workspace AI?
  • Deep Gemini Integration: Unified across Workspace apps with chat, draft, summarize, and data analysis features.
  • Agentic Workflows: Workspace Flows uses custom Gems to automate tasks using file data, approvals, and content generation.
  • Education-Grade Tools: NotebookLM, Classroom enhancements, and AI tools for math, quizzes, audio lessons.
  • Video & Translation: New AI avatars, Vids for video creation, and real-time translation in Meet.
  • No Extra Cost for Business Plans: Gemini capabilities are included in Business/Enterprise editions, simplifying pricing.
Things We Like
  • AI-rich sidepanel helps you draft smarter and faster across tools
  • Agentic workflows automate multi-step business processes
  • Education-specific AI tools support teaching and learning
  • Smart Sheets features like empty-cell fill and insights
  • Video creation and meeting translation add new modalities
Things We Don't Like
  • Some features (Smart Replies, translation, Vids) are tied to paid tiers and rollouts.
  • AI can hallucinate—needs human review, especially in formal communications
  • Business plan prices rose ~20–25% with AI—some users see this as a cost issue.
Photos & Videos
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Pricing
Free Trial

Business Starter

₹ 160.65

30 GB
pooled storage per user
Secure custom business email, you@your-company.com
Get started with AI
Gemini AI assistant in Gmail
Chat with AI in the Gemini app
100-participant video meetings
Google Vids AI-powered video creator and editor
Security and management controls
Standard support

Business Standard

₹ 864.00

2 TB
pooled storage per user
Secure custom business email, you@your-company.com
Unlock the full power of AI
Gemini AI assistant in Gmail, Docs, Meet and more
Chat with AI in the Gemini app and create your team of AI experts
AI research assistant (NotebookLM Plus)
150 participant video meetings plus recording, noise cancellation
eSignature with Docs and PDFs
Appointment booking pages
Google Vids AI-powered video creator and editor
Email layouts and mail merge
Security and management controls

Business Plus

₹ 1,700.00

5 TB
pooled storage per user
Secure custom business email, eDiscovery, retention
Unlock the full power of AI
Gemini AI assistant in Gmail, Docs, Meet and more
Chat with AI in the Gemini app and create your team of AI experts
AI research assistant (NotebookLM Plus)
500 participant video meetings plus recording, attendance tracking, noise cancellation
eSignature with Docs and PDFs
Appointment booking pages
Google Vids AI-powered video creator and editor
Email layouts and mail merge

Enterprise Plus

₹ 2,650.00

5 TB
pooled storage per user
Secure custom business email, eDiscovery, retention
Unlock the full power of AI
Gemini AI assistant in Gmail, Docs, Meet and more
Chat with AI in the Gemini app and create your team of AI experts
AI research assistant (NotebookLM Plus)
1,000-participant video meetings, plus recording, attendance tracking, noise cancellation, in-domain live streaming
eSignature with Docs and PDFs
Appointment booking pages
Google Vids AI-powered video creator and editor
Email layouts
ATB Embeds
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Popular Mention

FAQs

Gemini sidepanels in apps, NotebookLM Plus, Workspace Flows agentic workflows, Sheets AI, Meet translation & recaps, Vids video creation.
Included now in Business and Enterprise editions; Education users also have access; some AI tools need paid tiers like AI Pro/Ultra.
Yes—Gmail uses Gemini to suggest tone- and context-aware replies, pulling from inbox and Drive content. Smart Compose is also enhanced.coming Q3 2025.
Describe a multi-step task (e.g., sort tickets, draft replies, notify team) in natural language—Flows builds and runs it using your Drive files & custom Gems.
Uploads research materials and returns summaries, mind maps, audio overviews, and allows queries across documents.

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This page was researched and written by the ATB Editorial Team. Our team researches each AI tool by reviewing its official website, testing features, exploring real use cases, and considering user feedback. Every page is fact-checked and regularly updated to ensure the information stays accurate, neutral, and useful for our readers.

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