- Clinics & Therapists: Streamline appointment scheduling, cancellations, and patient reminders.
- Front Desk Staff: Reduce repetitive tasks and optimize daily workflow with AI support.
- Clinic Owners & Managers: Monitor patient engagement, revenue, and operational efficiency.
- Marketing Teams: Increase patient retention and ensure timely follow-ups.
- Billing & Admin Teams: Simplify plan-of-care tracking and appointment confirmations.
How to Use Penciled?
- Sign Up & Connect Your Clinic: Start by creating an account and integrating Penciled with your clinic’s scheduling software.
- Configure AI Workflows: Set up automated patient outreach, reminders, and cancellations.
- Automate Scheduling: Use AI to handle appointment bookings, reschedules, and waitlist management.
- Monitor Patient Engagement: Track confirmations, cancellations, and plan-of-care adherence.
- Optimize & Scale: Adjust AI settings and expand automation as your clinic grows.
- AI-Powered Front Desk: Automates patient communication and scheduling without human intervention.
- Smart Reminders: Reduces no-shows by sending timely appointment reminders.
- Waitlist Automation: Fills canceled appointments quickly by automatically contacting waitlisted patients.
- Plan-of-Care Management: Ensures patients stay on track with their prescribed visits.
- Integration with WebPT: Works seamlessly with the most popular PT software for smooth operations.
- Analytics & Reporting: Provides insights into clinic performance and patient engagement.
- Highly Automated Workflows: Reduces repetitive front desk tasks.
- Waitlist and Cancellation Management: Fills gaps in the schedule efficiently.
- Patient Retention Focused: Keeps patients engaged with automated reminders.
- Integration with Popular PT Software: WebPT compatibility ensures seamless adoption.
- Premium Features Require Paid Plans: Some automation tools are only available in higher tiers.
- Limited Customization for Small Clinics: Very small clinics may find some workflows too complex.
- Dependent on SMS & Text Communication: Patients not responsive to texts may need manual follow-up.
Starter
$ 500.00
WebPT integration
Automated reminders & two-way SMS via AI
Automated waitlist
Automated scheduling for evals & follow-ups
Automated plan of care compliance
Growth
$ 400.00
Everything in Starter
Free demo on your WebPT before signup
Unlimited administrative users
4 weekly front office support calls
Priority support via email
Enterprise
Custom
Monthly invoicing available
Everything in Growth
Webhooks & API access
Custom feature requests
Unlimited operations support calls
24/7 operations support via Slack
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Editorial Note
This page was researched and written by the ATB Editorial Team. Our team researches each AI tool by reviewing its official website, testing features, exploring real use cases, and considering user feedback. Every page is fact-checked and regularly updated to ensure the information stays accurate, neutral, and useful for our readers.
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