- Project Managers: Track campaigns, events, and complex tasks with custom workflows, ensuring projects stay organized and on schedule.
- Marketing Teams: Manage content calendars, oversee campaign execution, and organize digital assets efficiently.
- Product Teams: Plan roadmaps, manage feature backlogs, and sync product data across different stages of development.
- Operations & HR Professionals: Organize headcounts, streamline onboarding workflows, and manage comprehensive employee data.
- Sales & Finance Teams: Track deals, manage budgets, and generate revenue forecasts with structured data.
- Cross-functional Teams: Collaborate seamlessly and share real-time data across departments, fostering alignment and transparency.
How to Use Airtable?
Airtable's blend of spreadsheet simplicity and database power makes it highly versatile. Here's a general guide on how to use it:
- Create a Workspace & Base: Begin by creating a new workspace, which can house multiple "bases" (individual databases). You can start with a blank database to build from scratch or leverage one of Airtable's extensive pre-built templates for common use cases.
- Add Tables & Fields: Within a base, you'll create "tables" (similar to spreadsheet tabs) to hold different types of information. Define your data structure by adding various "fields" (columns) with rich data types, such as text, numbers, attachments, checkboxes, dates, single-select, multi-select, and more.
- Link Tables: A key feature is the ability to build relational connections between different tables. This helps avoid data silos, allowing you to link records from one table to another (e.g., link a "Task" to a "Project" and a "Team Member").
- Collaborate in Real-Time: Share your bases with team members, assign granular permissions (read-only, editor, creator), and facilitate real-time collaboration. Any changes made are instantly visible to all collaborators.
- Spreadsheet Ease + Database Power: This is Airtable's most defining feature, offering the approachable interface of a spreadsheet while providing the underlying relational database capabilities for powerful data organization and linking.
- Custom Apps over Data (Connected Apps Platform): Allows users to build lightweight, custom applications directly on top of their Airtable data using its "Connected Apps Platform." This extends functionality and creates tailored interfaces for specific workflows.
- Extensive Templates Library: Boasts a vast and diverse library of pre-built templates for almost any use case imaginable—from content planning and inventory tracking to CRM, project management, and event planning—providing a rapid starting point.
- Robust Collaboration Features: Offers real-time editing, granular permissions, and efficient sharing options across teams, making it an ideal platform for collaborative work and ensuring everyone is on the same page.
- Flexible enough to manage anything from simple to complex data workflows
- Easy for non-tech users while offering powerful functionality
- Highly collaborative with real-time sync and permissions
- Pre-built templates accelerate setup across teams and use cases
- Free plan has limits on record count and storage
- Automation and advanced features are behind paid tiers
- May not be suitable for extremely large-scale or highly customized enterprise needs
Free
$ 0.00
1,000 records per base
Up to 5 editors
1 GB of attachments per base
100 automation runs
Interface Designer
Team
$ 20.00
50,000 records per base
25,000 automation runs
20 GB of attachments per base
Standard sync integrations
Extensions
Gantt and timeline view
Expanded color, formatting, and calendar options
Airtable AI trial:
500 AI credits per user
Available add-ons:
Airtable AI: $6 per seat/month
Portals: Starting from $120 for 15 guests/month
Business
$ 45.00
125,000 records per base
100,000 automation runs
100 GB of attachments per base
Premium sync integrations
Verified data
Two-way sync
Admin panel
SAML-based single sign-on
App Sandbox
Airtable AI trial:
500 AI credits per user
AI Admin controls
Available add-ons:
Airtable AI: $6 per seat/month
Portals: Starting from $150 for 15 guests/month
Enterprise Scale
custom
500,000 records per base
500,000 automation runs
1,000 GB of attachments per base
On-premises sync integrations
App Library
HyperDB
Enterprise Hub
Enhanced security and admin controls
Enterprise API
Extension and integration management
Audit logs and DLP
Airtable AI trial:
500 AI credits per user
AI Admin controls
Available add-ons:
Airtable AI: Custom pricing
Portals: Custom pricing
ProductCentral: Custom pricing
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Editorial Note
This page was researched and written by the ATB Editorial Team. Our team researches each AI tool by reviewing its official website, testing features, exploring real use cases, and considering user feedback. Every page is fact-checked and regularly updated to ensure the information stays accurate, neutral, and useful for our readers.
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